Executive Assistant to Founding Partner (gn) @ Atlantic Labs & FoodLabs, Berlin

About Atlantic Labs & FoodLabs

Atlantic Labs and FoodLabs are two early-stage, pre-seed venture capital funds based in Berlin. We support exceptional founders who want to change the world. With our team of experienced investors, operators, and our network, we support founders throughout their entrepreneurial journey. Atlantic Labs and FoodLabs focus on areas such as climate tech, biotech, foodtech, digital health, future of work, AI & data, mobility & logistics, industrial automation, fintech, and proptech.

Founded by Christophe F. Maire in 2013 Atlantic Labs and FoodLabs have invested in about 200 companies and have backed some of the most promising and fastest-growing European tech companies such as Choco, Formo, Phlair, Mushlabs, SoundCloud, again, GetYourGuide, Omio, Zenjob, Beat81, LAP and many more.

Today we are an international team of around 40 working out of our Berlin Mitte HQ. 

About your role & tasks

In this role, you will work at the heart of our operations, collaborating daily with inspiring entrepreneurs and investors from around the globe. As the right hand to our founding partner Christophe Maire, you will serve as his key point of contact for both internal and external stakeholders. This position offers a unique opportunity for an ambitious person to gain hands-on exposure to the core of the venture capital ecosystem, build deep domain expertise, and quickly grow their professional network. It’s an ideal stepping stone for transitioning into an investment role in the future, building on the contacts made.

At Atlantic Labs and FoodLabs, we are passionate about supporting visionary founders while fostering an environment that values collaboration, learning, and enjoying the journey. If you’re organised, detail-oriented, and eager to leverage your strategic skillset in the startup and VC world, we’d love to hear from you.

Your responsibilities will include:

• Acting as the executive assistant and strategic partner to our founder, Christophe Maire, providing administrative and operational support, including inbox management, stakeholder coordination, time optimisation, and project prioritisation.

• Managing and organising a complex international schedule, travel plans, meetings, and events with a focus on prioritisation and efficiency

• Preparing and following up on key meeting materials, such as briefings, presentations, and analyses, while aligning with internal teams

• Coordinating detailed international and domestic travel arrangements, including itineraries and visa requirements

• Handling ad hoc requests, managing special projects, and assisting with occasional personal tasks

• Maintaining and updating CRM systems to ensure smooth stakeholder relationships

• This role is perfect for someone looking to gain unparalleled exposure to the venture capital world, work closely with a leading investor, and develop a foundation for a future role in investments.

About You

• You possess exceptional attention to detail, a proactive mindset, and the ability to work independently, paired with a genuine interest in the venture capital and start-up ecosystem to make well-informed decisions.

• You bring experience from fast-paced, structured environments such as strategy consulting, investment banking, or similar industries.

• You thrive under pressure, working methodically and maintaining focus on multiple tasks even in high-stress situations.

• You excel at organizational tasks, demonstrating strong prioritization skills, adaptability to change, a sense of urgency, and comfort in navigating ambiguity.

• You build and nurture strong relationships effortlessly, whether with colleagues, founders, or external partners across the globe.

• You uphold confidentiality at all times, safeguarding sensitive, non-official, and personal information with the utmost discretion.

• You have advanced proficiency in Google Suite and Microsoft Office applications (especially PowerPoint), as well as familiarity with tools like Notion, Slack, Zoom, and AI-driven solutions that enhance efficiency.

• You are fluent in English, both written and spoken, while additional knowledge of German would be beneficial

What to expect

• 🌐 Become part of the Atlantic & FoodLabs network, with over 150 portfolio companies spanning diverse industries such as food, health, climate, biotech, fintech, and more.

• 👀 Gain exciting insights into the startup world, working closely with our international investment and company-building teams.

• 🍹 Work in our office in the heart of Berlin, complete with a beautiful rooftop terrace – perfect for enjoying some cool after-work drinks :)

• ⭐ Enjoy health, mobility, and wellness benefits, including a dance bike, Beat 81 fitness classes, Aware Health blood tests, and much more.